TankWise does not require an account and does not use a TankWise aquarium cloud backend or ads. Aquarium records are stored locally. The website stores aggregate, first-party funnel counts without an advertising identifier or aquarium data. If you request launch access, apply for the beta program, send beta feedback, or open a support ticket, those form submissions are stored separately in the website's hosted database. Beta applications, feedback, and support tickets are also copied to a private Simply Submerged Aquatics Google Workspace spreadsheet for owner review. Google Workspace also sends submission receipts and beta or support owner notifications through a private delivery queue.
1. Scope
This policy describes the TankWise mobile app and the interactive TankWise website at simplysubmergedaquatics.com. TankWise is published under the Simply Submerged Aquatics name. Privacy questions can be sent to support@simplysubmergedaquatics.com.
2. Aquarium information stored locally
The mobile app may store tank profiles, biotope and setup details, water readings, fish, invertebrates, plants, comparison results, notes, photos, receipts, preferences, and purchase-entitlement state in private app storage. The website capability preview may store the tank profiles, water baselines, fish, and plants you explicitly save in your browser's local storage.
This local aquarium information is not sent to a TankWise account or TankWise cloud service because neither exists in the current release. Android cloud backup and device-transfer backup are disabled for the current Android app.
3. Camera and user-selected images
The Android app can request camera access for user-initiated tank, note, receipt, or water-test images. Camera hardware is optional. Captured or selected images are kept in the app's private local files. The website capability preview does not request camera access.
Avoid placing private payment details or other highly sensitive information in aquarium notes, photos, or receipt images.
4. Optional online species lookup
When you request an online lookup for an unlisted fish or plant, the app sends the species or search text over HTTPS to third-party reference websites. Those services can receive the query and ordinary connection information such as IP address and user agent under their own privacy practices. TankWise does not send your aquarium records or photos with that query.
If you save a result, the derived species profile and source reference are stored locally with your aquarium record. A user-initiated fallback may also open a Google search in your browser.
5. App-store purchases
The optional Unlimited Tanks purchase is processed by the applicable app store. TankWise can receive product identifiers, purchase state, entitlement state, purchase tokens or receipts, and verification timing needed to provide or restore access. TankWise does not receive your payment-card number. Google or Apple handles payment information under its own terms and privacy policy.
6. Website delivery and external links
Hosting and network providers necessarily receive standard request information needed to deliver the website, such as IP address, requested page, browser information, and timing.
The website records aggregate counts for a limited set of funnel actions, such as starting or completing the compatibility preview, requesting access, or following a store link. Counts can include the date, page, button placement, selected platform, campaign tags, and the referring website's hostname. TankWise does not attach these events to an account, advertising identifier, email address, saved aquarium, species selection, or persistent visitor profile. First-touch campaign values can remain in session storage until the browser session ends. No third-party advertising or analytics SDK is added to the site.
To reduce automated abuse, the website can temporarily hash the connecting IP address and count recent form or event requests in transient server memory. The hash is not written to the TankWise database, is not used to identify a person, and is not attached to a form submission or funnel count. This is a best-effort safeguard, not a persistent visitor profile.
Links to Etsy, Apple, Google, and reference websites take you to services with their own privacy practices.
7. Launch interest, beta, and support forms
If you request TankWise access updates, the website collects your email address, selected Android or iPhone platform, consent and its recorded time, and the website placement where you submitted the form. That list is used only for relevant TankWise beta or release access messages.
The public form records a consent statement but does not prove that the person submitting it controls the email address. Email ownership should therefore be confirmed through the eventual sending provider before an access message is sent.
If an address opts out, it remains suppressed from the active contact export. Submitting the public form again does not automatically reactivate that address because the form does not verify email ownership.
If you choose to apply for the TankWise beta program, the website can collect your email address; the Google Play account email used to enroll an Android tester; optional name; platform, device, and operating-system details; aquarium experience and current tank count; testing interests; availability; notes; and permission to contact you about testing. If you later send beta feedback, the website stores that feedback and the contact details and contact permission you provide with it.
This information is used to review and select beta testers, coordinate access and testing, understand device coverage, and review or respond to feedback. A detailed beta application is not added to unrelated marketing lists. The beta forms do not accept screenshot uploads.
If you open a support ticket, the website collects the name and email address you provide; support topic, platform, app or site version, device and operating-system or browser details; the subject, description, steps already tried, and impact; consent; and a date-based ticket number. This information is used to investigate and respond to the request. The submitted details and ticket number are emailed to the address you enter and to the Simply Submerged Aquatics support inbox.
Beta and support submissions are stored in the website's native hosted database. Application, feedback, and support-ticket records are also mirrored to a private Google Workspace spreadsheet controlled by Simply Submerged Aquatics. Google processes that operational copy and the confirmation and owner-notification emails as the Workspace provider. Simply Submerged Aquatics does not sell beta or support data.
When a beta application or feedback report is accepted, Simply Submerged Aquatics may use Google Workspace to send a one-time submission receipt to the primary email address provided. Google Workspace processes the recipient address, the transactional message, delivery status, and a private retry record needed to send it. The receipt does not repeat the submitted notes or report details, verify ownership of the address, promise beta selection or an individual response, or add the address to unrelated marketing. The separate Google Play enrollment address is not used for this receipt.
8. Information not intentionally collected by the publisher
Apart from the website fields and aggregate events described above, the current TankWise service does not intentionally request account passwords, phone contacts, precise location, microphone recordings, SMS or call logs, advertising identifiers, payment-card details, or an advertising profile. There is no TankWise app account, aquarium cloud sync, ad network, or developer analytics service in the current Android source.
Free-text application notes and feedback contain whatever you choose to enter. Do not submit passwords, payment information, confidential material, health information, or other sensitive personal data.
9. Sharing and sale
Simply Submerged Aquatics does not sell personal data. A user-entered lookup query is sent to the selected reference service only when lookup is requested. Purchase information needed for entitlement handling is processed through the applicable app store. User-initiated browser, share, and Etsy actions are handled by the service you select.
Launch-interest records, beta applications, feedback, support tickets, and aggregate funnel counts are stored by the website hosting service on behalf of Simply Submerged Aquatics. Beta, feedback, and support records are also processed in Google Workspace for the private spreadsheet and email workflow described above. Personal submissions and private delivery-status records are reviewed through protected owner tools. They are not shared for general advertising or sold.
10. Retention and deletion
App records remain until you delete the relevant record, clear app storage, or uninstall the app. Deleting a tank removes its database records. In some app versions, associated private image files can remain until individually removed or until app storage is cleared or the app is uninstalled. Clearing app storage or uninstalling removes the remaining local TankWise data from that device.
Website builder data remains in that browser until you use “Delete tank data,” clear site data, or remove browser storage.
Launch-interest records remain active until you opt out or the access-notification program ends. Beta applications, feedback, support tickets, and aggregate funnel counts are kept only while reasonably needed to operate the beta, support, and launch programs. Retention is currently managed manually; this website does not claim an automated deletion schedule. You may request deletion of launch interest, an application, feedback, or a support ticket by emailing support@simplysubmergedaquatics.com. A verified request covers the matching hosted record and private Google Workspace spreadsheet copy controlled by Simply Submerged Aquatics. TankWise cannot delete independent account or transaction records held by Etsy, reference sites, Google Play, or Apple. See the data deletion instructions.
Deleting the website and Workspace records cannot recall a receipt that has already been delivered. Copies or delivery records may remain in the sender's or recipient's mailbox and in provider systems under their normal settings and retention practices.
11. Children
TankWise is a general aquarium hobby tool for teens and adults. It is not directed to children under 13.
12. Security
TankWise uses private app storage for local mobile records and HTTPS for optional online requests. Beta and support submissions are kept in the website's hosted database and mirrored over HTTPS to a private Google Workspace spreadsheet. The private email-delivery queue and status records are also restricted to authorized owners. No storage or transmission method is perfect, so do not place highly sensitive personal information in aquarium records, beta applications, feedback, or support tickets.
13. Changes and contact
This policy may change as TankWise changes. The effective date will be updated when material changes are made. Questions can be sent to support@simplysubmergedaquatics.com.